Kaleto
Join waitlist

Kaleto Registrar · Youth sports software

Coach the team. Registrar runs the club.

Tryout sign-ups, team fees, field permits, uniforms and a group text for every schedule change. Kaleto Registrar is the AI agent that runs the front desk and the back office of your club, from water polo and lacrosse to volleyball and soccer.

Get early accessSee how it works
RegistrarWorking
Morning. What happened overnight?
You · 7:02 AM
I answered 9 parent questions overnight and registered 4 players for spring lacrosse. The 14U volleyball tryout is full, so I opened a second session. One family asked to split fees past the deadline, so it’s waiting for you.
Registrar · 7:02 AM
9 inquiries answeredCalls · text · Instagram
4 players registeredSpring · 12U Lacrosse
Payment plan after deadline

The workspace

Ask about your business. Get the numbers back.

Communications

Every parent question answered, even during practice.

You’re on the field when the phone rings. Registrar answers calls, texts, email and Instagram with your real age groups, tryout dates, fees and practice schedules.

(949) 555-01238:05 PM · 3 min

Call transcript

Hi, my daughter is twelve and wants to try water polo. Does she need to be on a swim team?
No. She needs to swim two pool lengths without stopping. Our 12U intro squad trains Tuesdays and Thursdays at 5:00. Want me to book a free tryout practice?
Yes, this Thursday.
Booked. I’ll text you the pool address and the medical form to bring.
  • Tryout bookedThu 5:00 · 12U Water Polo
  • Medical form texted8:08 PM

Front office and back office

Sign-ups to game day. Registrar runs both sides of the club.

Most software covers one side: a booking page for families, or a dashboard for the books. Registrar does the work on both, so nothing falls between a missed call and a missed payment.

Front office

Registrar

Everything families see: every question, booking and reminder.

  • Phone callsAnswers your line day and night, books trials during the call and transfers it when a parent asks for you.
  • Email and textsReplies with your real schedule and prices, and sends confirmations, receipts and reminders.
  • SocialAnswers Instagram and Facebook DMs and comments before a parent moves on to the next program.
  • BookingRuns season registration and tryout sign-ups, and places players on teams by age group.
  • WaitlistsKeeps waitlists by team and age group, and fills a roster spot the day it opens.
  • AnnouncementsSends game schedules, field changes, weather cancellations and tournament details to every team.

Back office

Registrar

Everything that keeps the doors open: space, stock, money and paperwork.

  • SpaceBooks fields, pools, courts and gyms, and keeps practice times from overlapping.
  • InventoryOrders uniforms by size and number, and tracks balls, nets, caps and pinnies.
  • RevenueCollects registration, team and tournament fees, sets up payment plans and chases what’s late.
  • AccountingReconciles payouts, sorts expenses and keeps your books ready for your accountant.
  • ComplianceTracks waivers, physicals, concussion forms and coach background checks for every team.
  • StaffingSchedules coaches, refs and volunteers, and finds a sub when a coach can’t make it.

Built for youth sports clubs, leagues and academies, for team sports and individual ones.

Built for

  • Water polo
  • Lacrosse
  • Volleyball
  • Soccer
  • Basketball
  • Baseball and softball
  • Flag football
  • Tennis
  • Martial arts
  • Track and cross country

How it works

Set it up once. It runs every day after.

  1. 01

    Connect your channels

    Your phone line, texts, email, Instagram, Facebook and your website. Parents keep reaching you the way they already do.

  2. 02

    Teach it your programs

    Classes, ages, prices and policies. Kaleto learns your programs, not your students.

  3. 03

    Let it run the desk

    It enrolls, collects and reminds. Anything outside your policy comes to you first.

Student data stays yours. Kaleto is built to run your business. We never sell or share student information.

Your rules

Your agent, run your way.

Decide how it replies, what it can approve on its own and when it asks you. Change any rule in plain English, any time.

Registrar rulesActive
  • Payment plansSplitting team feesAutomatic
  • Roster sizeMost players on a team20 players
  • FormsBefore first practiceReminder only
  • SiblingsDiscount for a second playerNo discount
  • WeatherHeads-up before a cancellationAt cancellation

Beyond enrollment

It runs the business behind the classes.

Pick an area to see what it handles, and what it brings to you.

Finance

Keeps registration, team fees and your books current.

  • Spring registration fees collected: $48.6kMar 1
  • Payment plan installments reconciledStripe
  • 7 families are behind on team fees. Send reminders?

Questions

Kaleto Registrar, answered plainly.

What is the best software for a youth sports club?

The best youth sports software is the one that runs registration and the parent questions for you. Kaleto Registrar is youth sports software with an AI agent: it answers parents by phone, text, email and Instagram, runs registration and tryouts, collects team fees with payment plans, books fields and tracks waivers and coach background checks.

Which sports does Kaleto Registrar support?

Any youth sport with teams, sessions or lessons, including water polo, lacrosse, volleyball, soccer, basketball, baseball, softball, flag football, tennis, martial arts and track. It works for clubs, leagues, academies and camps.

How is Kaleto Registrar different from sports registration software?

Sports registration software gives you a form and a spreadsheet of who paid. Kaleto Registrar does the work: it answers parents, registers players, follows up on unpaid fees and missing forms, tells families when schedules change and brings you only the decisions outside your policy.

Can it handle tryouts and team fees?

Yes. Registrar runs tryout sign-ups, sends results and offers, collects registration and team fees, and sets up payment plans within the rules you set.

Does it book fields, pools and courts?

Yes. Registrar keeps every team’s practice and game times on your fields, pools and courts, moves practices when a space falls through and texts the families affected.

Do I stay in control of what it does?

Yes. You set the rules in plain English, such as refund windows, class sizes, waitlist order and discounts. Anything outside those rules waits for your approval.

What happens to student data?

Student data stays yours. Kaleto is built to run your business and never sells or shares student information.

How do I get Kaleto Registrar?

Kaleto Registrar is in early access. Join the waitlist on the Registrar page and Kaleto will email you when a spot opens.

Put Kaleto Registrar to work.

Early access for youth sports clubs.