Kaleto
Join waitlist

Kaleto Registrar · Gymnastics gym software

Coach the kids. Registrar runs the gym.

Waitlists for every preschool class, level questions, open gym, birthday parties and a waiver for every child. Kaleto Registrar is the AI agent that runs the front desk and the back office of your gym, so your coaches can stay on the floor.

Get early accessSee how it works
RegistrarWorking
Morning. What happened overnight?
You · 7:02 AM
I answered 8 parent questions overnight and booked 3 trial classes. Preschool Tumbling has 11 families on the waitlist. A party request for Saturday overlaps team practice, so it’s waiting for you.
Registrar · 7:02 AM
8 inquiries answeredCalls · text · Instagram
3 trial classes bookedMon 4:00 · Level 1
Party during team practice

The workspace

Ask about your business. Get the numbers back.

Communications

Every parent question answered, even from the floor.

Your coaches are spotting, not answering the phone. Registrar answers calls, texts, email and Instagram with your real class levels, ages, tuition and open gym times.

(303) 555-01195:48 PM · 3 min

Call transcript

My son is six and can do a cartwheel. Which class should he be in?
Boys Level 1 fits ages 6 to 8 who are new to classes. Mondays at 4:00 has two spots. Want me to book a free trial?
Yes, Monday works.
Booked. I’ll text you the waiver to sign before class and what he should wear.
  • Trial bookedMon 4:00 · Boys Level 1
  • Waiver texted5:51 PM

Front office and back office

Front desk to floor. Registrar runs both sides of the gym.

Most software covers one side: a booking page for families, or a dashboard for the books. Registrar does the work on both, so nothing falls between a missed call and a missed payment.

Front office

Registrar

Everything families see: every question, booking and reminder.

  • Phone callsAnswers your line day and night, books trials during the call and transfers it when a parent asks for you.
  • Email and textsReplies with your real schedule and prices, and sends confirmations, receipts and reminders.
  • SocialAnswers Instagram and Facebook DMs and comments before a parent moves on to the next program.
  • BookingPlaces kids in the right class by age and skill level, and books trials, open gym and birthday parties.
  • WaitlistsRuns your longest waitlists in order, and fills a preschool spot the day it opens.
  • AnnouncementsSends meet schedules, closures, level testing dates and showcase details to every family.

Back office

Registrar

Everything that keeps the doors open: space, stock, money and paperwork.

  • SpaceSchedules floor, beam and trampoline time across classes, team practice, open gym and parties.
  • InventoryTracks leotards, grips and team gear, and logs mats and equipment due for inspection.
  • RevenueCollects tuition, chases late payments and shows revenue by program, month and class.
  • AccountingReconciles payouts, sorts expenses and keeps your books ready for your accountant.
  • ComplianceCollects a signed waiver for every child before they step on the floor, and tracks coach certifications and background checks.
  • StaffingSchedules instructors, finds subs, tracks hours and sends them to payroll.

Built for gymnastics gyms, from recreational programs to competitive teams.

Built for

  • Preschool tumbling
  • Recreational gymnastics
  • Competitive teams
  • Tumbling and trampoline
  • Ninja and parkour
  • Cheer tumbling
  • Open gym
  • Birthday parties

How it works

Set it up once. It runs every day after.

  1. 01

    Connect your channels

    Your phone line, texts, email, Instagram, Facebook and your website. Parents keep reaching you the way they already do.

  2. 02

    Teach it your programs

    Classes, ages, prices and policies. Kaleto learns your programs, not your students.

  3. 03

    Let it run the desk

    It enrolls, collects and reminds. Anything outside your policy comes to you first.

Student data stays yours. Kaleto is built to run your business. We never sell or share student information.

Your rules

Your agent, run your way.

Decide how it replies, what it can approve on its own and when it asks you. Change any rule in plain English, any time.

Registrar rulesActive
  • WaiversBefore a first classReminder only
  • WaitlistWho gets an open spotAnyone who asks
  • RatiosPreschool kids per coach8 per coach
  • PartiesWhen parties can be bookedAny open slot
  • Open gymPrice for non-members$15

Beyond enrollment

It runs the business behind the classes.

Pick an area to see what it handles, and what it brings to you.

Finance

Keeps tuition, meet fees and your books current.

  • October tuition collected: 94% paidOct 5
  • Meet fees reconciled for the Fall ClassicStripe
  • 5 families owe team fees. Send reminders?

Questions

Kaleto Registrar, answered plainly.

What is the best software for a gymnastics gym?

The best gymnastics gym software is the one that runs the desk for you. Kaleto Registrar is gymnastics software with an AI agent: it answers parents by phone, text, email and Instagram, places kids by age and level, runs waitlists, books open gym and parties, collects tuition and makes sure every child has a signed waiver.

How is Kaleto Registrar different from gym management software?

Gym management software gives you forms and a dashboard to keep up with. Kaleto Registrar does the work: it answers families, enrolls kids in the right level, fills spots from the waitlist and follows up on payments, and only brings you decisions outside your policy.

Can it manage long waitlists?

Yes. Registrar keeps waitlists by class and day, offers open spots in the order you choose, holds the spot while the family decides and moves on to the next family when they don’t answer.

Does it handle waivers and safety paperwork?

Yes. Registrar sends waivers and medical forms with every booking, follows up until they’re signed and can hold a child out of class until the paperwork is done. It also tracks coach certifications and background check renewals.

Can it book open gym and birthday parties?

Yes. Registrar books open gym and parties into free floor time, takes deposits and sends the details to families, and asks you before booking anything that overlaps classes or team practice.

Do I stay in control of what it does?

Yes. You set the rules in plain English, such as refund windows, class sizes, waitlist order and discounts. Anything outside those rules waits for your approval.

What happens to student data?

Student data stays yours. Kaleto is built to run your business and never sells or shares student information.

How do I get Kaleto Registrar?

Kaleto Registrar is in early access. Join the waitlist on the Registrar page and Kaleto will email you when a spot opens.

Put Kaleto Registrar to work.

Early access for gymnastics gyms.