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Kaleto Registrar · Dance studio software

Teach the choreography. Registrar runs the studio.

Recital fees, costume sizes, makeup classes and a phone that rings through every class. Kaleto Registrar is the AI agent that runs the front desk and the back office of your dance studio, so you can stay in the studio.

Get early accessSee how it works
RegistrarWorking
Morning. What happened overnight?
You · 7:02 AM
I answered 5 parent questions overnight and booked 2 trial classes. Ballet II is now full, so I started a waitlist. One family wants a recital fee refund after the deadline, so it’s waiting for you.
Registrar · 7:02 AM
5 inquiries answeredCalls · text · Instagram
2 trial classes bookedTue 4:30 · Ballet I
Recital fee refund after deadline

The workspace

Ask about your business. Get the numbers back.

Communications

Every parent question answered, even mid-class.

You can’t pick up the phone during a combo class. Registrar can. It answers calls, texts, email and Instagram with your real class schedule, levels, tuition and recital dates.

(512) 555-01876:12 PM · 3 min

Call transcript

Hi, my daughter is five and wants to try ballet. Do you have anything on weekdays?
Yes. Pre-Ballet for ages 4 to 6 meets Tuesdays at 4:30, and there are three spots left. Want me to book a free trial?
Please. What does she wear?
Pink tights, a leotard and ballet slippers. I’ll text you the dress code and the studio address now.
  • Trial bookedTue 4:30 · Pre-Ballet
  • Dress code texted6:15 PM

Front office and back office

Front desk to recital. Registrar runs both sides of the studio.

Most software covers one side: a booking page for families, or a dashboard for the books. Registrar does the work on both, so nothing falls between a missed call and a missed payment.

Front office

Registrar

Everything families see: every question, booking and reminder.

  • Phone callsAnswers your line day and night, books trials during the call and transfers it when a parent asks for you.
  • Email and textsReplies with your real schedule and prices, and sends confirmations, receipts and reminders.
  • SocialAnswers Instagram and Facebook DMs and comments before a parent moves on to the next program.
  • BookingBooks trial classes and places dancers in the right style and level for their age and experience.
  • WaitlistsOffers open seats in your order, and fills a spot the day someone drops.
  • AnnouncementsSends recital schedules, picture days, closures and costume deadlines to every family.

Back office

Registrar

Everything that keeps the doors open: space, stock, money and paperwork.

  • SpaceBooks studio rooms for classes, privates and rehearsals, and rents out the hours you don’t use.
  • InventoryTracks costume orders, sizes and dancewear stock, and asks before reordering.
  • RevenueCollects tuition, recital fees and costume payments, and chases what’s late.
  • AccountingReconciles payouts, sorts expenses and keeps your books ready for your accountant.
  • ComplianceTracks waivers, photo releases and medical notes for every dancer.
  • StaffingSchedules instructors, finds subs, tracks hours and sends them to payroll.

Built for dance studios of every size, from one-room studios to competition programs.

Built for

  • Ballet
  • Jazz
  • Tap
  • Hip hop
  • Contemporary
  • Acro
  • Competition teams
  • Pre-ballet and tots
  • Adult classes

How it works

Set it up once. It runs every day after.

  1. 01

    Connect your channels

    Your phone line, texts, email, Instagram, Facebook and your website. Parents keep reaching you the way they already do.

  2. 02

    Teach it your programs

    Classes, ages, prices and policies. Kaleto learns your programs, not your students.

  3. 03

    Let it run the desk

    It enrolls, collects and reminds. Anything outside your policy comes to you first.

Student data stays yours. Kaleto is built to run your business. We never sell or share student information.

Your rules

Your agent, run your way.

Decide how it replies, what it can approve on its own and when it asks you. Change any rule in plain English, any time.

Registrar rulesActive
  • Recital feesRefunds after the deadlineAutomatic
  • Makeup classesMissed classes a dancer can make upUnlimited
  • Class sizeMost dancers in one class18 dancers
  • Costume ordersLast day to order1 week before
  • SiblingsDiscount for a second dancerNo discount

Beyond enrollment

It runs the business behind the classes.

Pick an area to see what it handles, and what it brings to you.

Finance

Keeps tuition, recital fees and your books current.

  • October tuition collected: 96% paidOct 5
  • Recital fees reconciledStripe
  • 6 families haven’t paid costume fees. Send reminders?

Questions

Kaleto Registrar, answered plainly.

What is the best software for a dance studio?

The best dance studio software is the one that takes work off your desk, not the one with the most screens. Kaleto Registrar is dance studio software with an AI agent: it answers parents by phone, text, email and Instagram, books trial classes, collects tuition and recital fees and keeps rosters current, following rules you set.

How is Kaleto Registrar different from dance studio management software?

Dance studio management software gives you a registration form and a dashboard to keep up with. Kaleto Registrar does the work: it answers families, enrolls dancers in the right level, follows up on unpaid tuition and costume fees, and only brings you decisions outside your policy.

Can it handle recital fees and costume orders?

Yes. Registrar sends size charts, invoices recital and costume fees, collects measurements, tracks orders and reminds families before the order deadline. You decide the deadlines and refund rules.

Does it schedule makeup classes?

Yes. When a dancer misses class, Registrar offers a makeup in a class at the same level with an open spot, books it and tells the teacher, within the makeup limits you set.

Can it answer the phone while I’m teaching?

Yes. Registrar answers your studio line with your real schedule, levels and prices, books trials during the call and texts parents a confirmation. You get a summary of every call, and it transfers the call when a parent asks for you.

Do I stay in control of what it does?

Yes. You set the rules in plain English, such as refund windows, class sizes, waitlist order and discounts. Anything outside those rules waits for your approval.

What happens to student data?

Student data stays yours. Kaleto is built to run your business and never sells or shares student information.

How do I get Kaleto Registrar?

Kaleto Registrar is in early access. Join the waitlist on the Registrar page and Kaleto will email you when a spot opens.

Put Kaleto Registrar to work.

Early access for dance studios.