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Kaleto Registrar · Music lesson software

Teach the lesson. Registrar runs the schedule.

Private lesson slots, reschedules, rental instruments and recitals, across every teacher’s calendar. Kaleto Registrar is the AI agent that runs the front desk and the back office of your music school or studio, so you can keep teaching.

Get early accessSee how it works
RegistrarWorking
Morning. What happened overnight?
You · 7:02 AM
I answered 4 inquiries overnight and booked 2 trial lessons. Ms. Chen is fully booked for Tuesdays, so I offered her Thursday slots. A student wants to pause lessons mid-month, so it’s waiting for you.
Registrar · 7:02 AM
4 inquiries answeredCalls · text · email
2 trial lessons bookedThu 5:30 · Piano
Pause lessons mid-month

The workspace

Ask about your business. Get the numbers back.

Communications

Every inquiry answered, even mid-lesson.

You can’t answer the phone in the middle of a scale. Registrar can. It answers calls, texts, email and Instagram with your teachers’ real availability, instruments, rates and policies.

(617) 555-01647:20 PM · 2 min

Call transcript

Hi, my son is nine and wants guitar lessons. Do you have anything after school?
Yes. Mr. Ortiz teaches beginner guitar and has Wednesdays at 4:30 open. 30-minute lessons are $45. Want to book a trial?
Sure. Does he need his own guitar?
Not for the trial. We rent 3/4 size guitars for $20 a month if he keeps going. I’ll text you the details.
  • Trial lesson bookedWed 4:30 · Guitar
  • Rental details texted7:22 PM

Front office and back office

Front desk to recital hall. Registrar runs both sides of the school.

Most software covers one side: a booking page for families, or a dashboard for the books. Registrar does the work on both, so nothing falls between a missed call and a missed payment.

Front office

Registrar

Everything families see: every question, booking and reminder.

  • Phone callsAnswers your line day and night, books trials during the call and transfers it when a parent asks for you.
  • Email and textsReplies with your real schedule and prices, and sends confirmations, receipts and reminders.
  • SocialAnswers Instagram and Facebook DMs and comments before a parent moves on to the next program.
  • BookingMatches students with a teacher by instrument, level and open slots, and books trial lessons.
  • WaitlistsKeeps a waitlist for every teacher and offers a slot the day one opens.
  • AnnouncementsSends recital dates, holiday schedules and teacher absences to every family.

Back office

Registrar

Everything that keeps the doors open: space, stock, money and paperwork.

  • SpaceBooks lesson rooms, rehearsal space and the recital hall, and rents out empty rooms.
  • InventoryTracks rental instruments, who has them and when they’re due back, plus books and supplies.
  • RevenueCollects monthly tuition, recital and rental fees, and chases what’s late.
  • AccountingReconciles payouts, sorts expenses and keeps your books ready for your accountant.
  • ComplianceTracks waivers, medical forms, insurance and background checks, and starts renewals before they lapse.
  • StaffingKeeps every teacher’s calendar, covers absences and tracks lesson hours for payroll.

Built for music teachers and music schools, from one teacher’s studio to a school with a dozen instructors.

Built for

  • Piano
  • Guitar
  • Voice
  • Violin and strings
  • Drums
  • Band and orchestra
  • Early childhood music
  • Adult lessons
  • Rock band programs

How it works

Set it up once. It runs every day after.

  1. 01

    Connect your channels

    Your phone line, texts, email, Instagram, Facebook and your website. Parents keep reaching you the way they already do.

  2. 02

    Teach it your programs

    Classes, ages, prices and policies. Kaleto learns your programs, not your students.

  3. 03

    Let it run the desk

    It enrolls, collects and reminds. Anything outside your policy comes to you first.

Student data stays yours. Kaleto is built to run your business. We never sell or share student information.

Your rules

Your agent, run your way.

Decide how it replies, what it can approve on its own and when it asks you. Change any rule in plain English, any time.

Registrar rulesActive
  • ReschedulesWhen a lesson can move48 hours notice
  • PausesStopping tuition earlyAutomatic
  • BillingWhen tuition is chargedPer lesson
  • Teacher matchWho a new student getsFirst available
  • RentalsInstrument rental price$25 a month

Beyond enrollment

It runs the business behind the classes.

Pick an area to see what it handles, and what it brings to you.

Finance

Keeps tuition, rentals and your books current.

  • November tuition billed to 118 studentsNov 1
  • Rental payments reconciledStripe
  • 3 families owe October tuition. Send reminders?

Questions

Kaleto Registrar, answered plainly.

What is the best software for music lessons?

The best music lesson software is the one that keeps every teacher’s schedule full without you managing it. Kaleto Registrar is music lesson software with an AI agent: it answers inquiries by phone, text, email and Instagram, matches students with teachers, reschedules lessons, collects tuition and tracks rental instruments.

How is Kaleto Registrar different from music school management software?

Music school software gives you a calendar and a billing screen to keep up with. Kaleto Registrar does the work: it answers families, books and moves lessons, follows up on tuition, and only brings you decisions outside your policy.

Can it reschedule private lessons?

Yes. When a student needs to move a lesson, Registrar offers the teacher’s open slots, books the new time and tells the teacher, within the notice and makeup rules you set.

Does it work for a single music teacher?

Yes. Registrar works for one teacher with a home studio as well as a school with many instructors. It answers inquiries, keeps your schedule and collects tuition so you can spend your time teaching.

Can it track rental instruments?

Yes. Registrar tracks which student has which instrument, bills the monthly rental, and reminds families when an instrument is due back or needs a size up.

Do I stay in control of what it does?

Yes. You set the rules in plain English, such as refund windows, class sizes, waitlist order and discounts. Anything outside those rules waits for your approval.

What happens to student data?

Student data stays yours. Kaleto is built to run your business and never sells or shares student information.

How do I get Kaleto Registrar?

Kaleto Registrar is in early access. Join the waitlist on the Registrar page and Kaleto will email you when a spot opens.

Put Kaleto Registrar to work.

Early access for music teachers and schools.