# Camp and Class Registration Software Compared (2026)

> Jackrabbit Class, iClassPro, Campminder, UltraCamp, CampBrain, Sawyer, Amilia SmartRec and ActivityHero compared: who each fits and how each prices.

For providers · Dee Taylor, Founder, Kaleto · Updated 2026-10-15 · https://www.kaleto.ai/blog/camp-and-class-registration-software-compared

**The short answer:** The right tool depends on what you run. Class businesses with recurring tuition, like gymnastics, swim and dance, often look at Jackrabbit Class and iClassPro. Camps look at Campminder, UltraCamp and CampBrain. Multi-program kids' businesses look at Sawyer or ActivityHero, and recreation organizations at Amilia SmartRec. Compare total cost at your enrollment, not the headline price.

Registration software is where families pay you, so the choice touches your revenue, your parents' first impression and your admin hours. The tools below are all built for youth activities, but they're built for different kinds of programs and they charge in different ways. Every price here comes from the vendor's own pricing page as listed on October 15, 2026. Prices change, so confirm with the vendor before you sign.

## What is the best registration software for kids' camps and classes?

The best fit depends on how you sell. Ongoing classes with monthly tuition need recurring billing, makeups and skill tracking. Camps need session registration, health forms, cabin or group assignments and staff tools. A business that runs both needs flexible program types. Start by sorting tools into those groups:

| Tool | Built for, in the vendor's words |
| --- | --- |
| Jackrabbit Class | Gyms, swim schools and studios; swim schools, gymnastics gyms, cheerleading programs and music schools |
| iClassPro | Gymnastics, cheer, swim and dance schools |
| Campminder | Camps, from smaller camps under 100 campers to enterprise camps |
| UltraCamp | Camps, with retreat and facility rental options |
| CampBrain | Camp settings including schools, day, overnight, faith-based, special needs, conference centers and YMCAs |
| Sawyer | Children's activity businesses, from small teams to large organizations and schools |
| Amilia SmartRec | Nonprofits, Parks and Rec departments and recreation businesses of all sizes |
| ActivityHero SuperHero | Kids' activity providers selling camps and classes on their own website |

## How much does camp and class registration software cost?

Published prices range from $99 a year to several hundred dollars a month, and several vendors quote custom prices. The bigger difference is the pricing model: some charge by student count, some by location, some by registrant, and some add a percentage of each transaction.

| Tool | Pricing model | Listed price (October 2026) |
| --- | --- | --- |
| Jackrabbit Class | Tiered by total student count at month end | From $49/month; Jackrabbit Plus with branded app from $93/month plus a $169 one-time setup fee; Enterprise $245/month |
| iClassPro | Per location, per month | Signature $139 and Elite $199, no commitment; Premium $299 with a 12-month commitment |
| Campminder | Custom quote | Based on factors including number of campers |
| UltraCamp | Monthly fee including a set number of individuals per year, then per person | Basic $275/month for 500 individuals, then $6 each; Advanced $475/month for 1,250, then $4; Enterprise $975/month for 3,500, then $2 |
| CampBrain | Not listed | Site directs camps to get in touch |
| Sawyer | Monthly plans plus processing fees | Launch $71, Grow $189, Scale $379 a month billed annually ($79, $219, $399 billed monthly) |
| Amilia SmartRec | Monthly plan plus a 1% service fee on each new invoice and card fees | Standard $99/month; Advanced $499/month; Custom for larger organizations |
| ActivityHero SuperHero | Annual fee plus a per-registration fee | $99/year plus a 1.7% registration fee and card or ACH fees; SuperHero Plus $299/year |

Add-ons and setup can change the total. iClassPro lists a branded app at $499 setup plus $150 a month. Amilia lists implementation starting at $899 on Standard and $2,999 on Advanced. Sawyer and Jackrabbit Class say they charge no setup fee.

## Which registration software fits gymnastics, swim and dance classes?

Jackrabbit Class and iClassPro are both aimed at class-based businesses with recurring enrollment. Jackrabbit says its plans include online registration, billing, scheduling and reporting, and that pricing scales with student count. It also notes that you can reduce your billed student count by archiving inactive families. iClassPro's plans include class booking, point of sale, skill tracking and student evaluations, makeup tokens, punch passes, online waivers and a check-in kiosk mode.

The pricing models pull in different directions. Per-student pricing tends to suit a single location that is still growing. Per-location pricing is predictable for a large single site but multiplies when you add locations. Run your own student and location counts through both.

## Which registration software fits summer camps?

Campminder, UltraCamp and CampBrain are camp-first tools. Campminder's suites include online registration and payments, parent and staff forms, integrated health care, cabin and group assignments, transportation and camp staffing; its higher tiers add a parent app experience, scheduled emails and included SMS. UltraCamp's plans include staff applications, integrated background checks and text messaging, with retreat or point-of-sale tools on higher tiers. CampBrain describes an all-in-one system covering registration, reports, fundraising and attendance.

UltraCamp publishes its prices. Campminder and CampBrain quote each camp individually, so plan for a sales call and ask for the quote in writing, including any per-camper charges.

## Which registration software fits enrichment businesses that run camps and classes?

Sawyer, ActivityHero and Amilia SmartRec handle mixed program types. Sawyer's plans cover semesters, camps, appointments and events, with waitlists, free trials, e-signature waivers and payment plans on its higher plans. ActivityHero's SuperHero plan is a registration system you add to your own website, with the option to reach families through ActivityHero's marketplace for additional marketing fees. Amilia SmartRec covers online registration, memberships, facility bookings and recurring billing, and offers preferred rates for nonprofits.

Two of these also run family-facing marketplaces. Sawyer's pricing page lists a marketplace fee of 30% (required) on Launch and 20% or 15% (opt-in) on Grow and Scale, plus a booking fee that a business can absorb or pass to families. If a marketplace brings you new families, that fee can be worth it. If most families already find you directly, check how the fee applies to them.

## What should I look for in registration software?

Judge each tool against how your program actually runs. Ask every vendor the same questions:

- **Total cost at your size.** Base fee, per-student or per-registrant charges, payment processing, service fees, setup, add-ons and marketplace commissions.
- **Fees paid by parents.** Some tools add a booking or technology fee at checkout. Know what families will see.
- **Contract and cancellation terms.** iClassPro's Premium plan has a 12-month commitment. Sawyer asks for 30 days' notice before the next billing cycle.
- **Program types.** Weekly camp sessions, semesters, drop-ins, class packs, appointments and memberships.
- **Billing.** Deposits, payment plans, monthly autopay, sibling discounts, proration and refunds or credits.
- **Forms and safety.** Medical and allergy forms, waivers, authorized pickup lists and check-in.
- **Waitlists and makeups.** Automatic waitlist offers and makeup tracking save the most admin time.
- **Data export.** Make sure you can export your families, enrollments and payment history if you leave.
- **Migration and support.** Ask who moves your data, what it costs and how you reach support during your busiest registration week.

## How do I calculate the real cost of registration software?

Add up a full year of fees at your real enrollment and revenue, not the headline monthly price. Use this formula:

**Annual cost = (monthly fee × 12) + per-student or per-registrant charges + (annual revenue × percentage fees) + per-transaction fees + setup and add-ons**

For example, with hypothetical round numbers: a program that collects $100,000 a year through Amilia's Standard plan would pay $1,188 in plan fees, $1,000 in the 1% service fee and card fees of 2.85% plus $0.30 per payment, before any implementation cost. The same program on ActivityHero's SuperHero plan would pay $99 plus a 1.7% registration fee ($1,700) plus card or ACH fees. These are examples, not recommendations. Run your own numbers for every tool on your shortlist, and fold the result into your [class and camp pricing](https://www.kaleto.ai/blog/how-to-price-kids-classes).

## Should I pass software fees on to parents?

You can, and many programs do, but be upfront about it. Jackrabbit notes that many programs offset costs by passing small technology or payment processing fees to parents. Sawyer lets a business absorb its booking fee or pass it through. If you add a fee, show it before checkout and fold it into how you present your price, so families don't feel surprised at the last step.

## How do families find my program after I pick a tool?

Registration software handles sign-ups, but families still need to find you. You can list your programs on Kaleto, where families search for camps, classes and enrichment programs, and AI assistants connected to Kaleto can search those listings too. [List your program on Kaleto](https://www.kaleto.ai/camp).

## Common questions

### What is the cheapest camp registration software?

Of the tools compared here, ActivityHero's SuperHero plan has the lowest listed base price at $99 a year, plus a 1.7% registration fee and card or ACH fees. Your total depends on your revenue, so compare a full year of fees.

### How does Jackrabbit Class pricing work?

Jackrabbit Class pricing is tiered by your total student count at the end of each month, starting at $49 a month. Its Enterprise plan is $245 a month and isn't based on student count.

### Does Campminder publish its prices?

No. Campminder says pricing is customized to each camp based on factors including the number of campers, and an account executive sets the suite and price.

### What fees does Sawyer charge?

Sawyer lists monthly plans from $71 to $379 billed annually, plus processing fees. Marketplace bookings carry a 30% fee on Launch and 20% or 15% on Grow and Scale if you opt in.

### What should I ask before switching registration software?

Ask for the full annual cost at your enrollment, any fees parents pay at checkout, contract and cancellation terms, who migrates your data and whether you can export it if you leave.

## Sources

1. [Jackrabbit Class — Pricing (2026)](https://www.jackrabbitclass.com/pricing/)
2. [iClassPro — Pricing plan options (2026)](https://www.iclasspro.com/iclasspro-pricing)
3. [Campminder — Pricing and suites (2026)](https://campminder.com/suites/)
4. [UltraCamp — Pricing (2026)](https://ultracampmanagement.com/home/pricing/)
5. [CampBrain — Camp management software (2026)](https://campbrain.com/software/)
6. [Sawyer — Pricing for every kids activity business (2026)](https://www.hisawyer.com/for-business/pricing)
7. [Amilia — SmartRec plans and pricing (2026)](https://www.amilia.com/pricing)
8. [ActivityHero — SuperHero pricing (2026)](https://business.activityhero.com/superhero-pricing/)